Frequently Asked Questions About Live Event Screen Printing

Live event screen printing costs range from $7,500 for basic activations to $35,000+ for large Fortune 500 events. Pricing depends on:

• Number of attendees (100 to 2,000+)
• Event duration (4-8 hours typical)
• Number of custom designs (1-4)
• Products included (t-shirts, totes, hats)
• Location and travel requirements
• Additional services (AR, photography, etc.)

Our Most Popular Package: Pro Package at $15,000 for 500-750 attendees.

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All packages include:

• Professional screen printing equipment
• Trained brand ambassador staff
• Custom design creation (up to 5 designs)
• Premium quality blank products
• Complete setup 3 hours before event
• On-site printing during event
• Complete breakdown and cleanup
• Event coordination and planning
• Post-event report with photos and metrics

You don't need to provide anything - we handle everything from start to finish.

Travel within our hub cities (San Diego, Los Angeles, Las Vegas, Denver, Austin, Chicago, NYC, D.C., Orlando) is typicallyincluded in pricing.

For events outside our hub cities, travel fees are calculated based on distance and typically range from $500-2,000 for domestic travel. We provide exact travel costs in your custom quote.

Yes, our minimum for live event printing is $7,500 (Starter Package) which covers events with 100-150 attendees. This ensures we can deliver the full experiential marketing experience with professional equipment and staff.

We recommend booking 4-6 weeks in advance for standard events. For large Fortune 500 activations, multi-city tours, or peak season (April-October), book 8-12 weeks ahead.

We can accommodate rush requests within 2 weeks for an additional rush fee. Call us at (619) 719-1815 to check availability.

We provide live event screen printing nationwide with hubs in:

• San Diego, CA
• Los Angeles, CA
• Las Vegas, NV
• Denver, CO
• Austin, TX
• Chicago, IL
• New York City, NY
• Washington D.C.
• Orlando, FL

We've executed events in all 50 states and can travel anywhere in the United States.

Setup typically takes 1-2 hours. We arrive 2 hours before your event begins to ensure everything is ready when doors open. Breakdown after the event takes 1-2 hours, and we leave the space exactly as we found it.

We need approximately 10ft x 10ft minimum for a single printing station (100 sq ft). For larger events with multiple stations, we need 15ft x 15ft (225 sq ft).

Requirements:

• Access to 2-3 standard electrical outlets (110V)
• Flat, level surface (indoor or outdoor)
• Load-in access for equipment (2-3 rolling carts)
• Protection from rain if outdoor (tent/canopy)

Live event screen printing works in 4 simple steps:

1. Choose Design: Guests select from 3-5 custom design options featuring your branding
2. Select Product: They pick their item (t-shirt, tote bag, or trucker hat)
3. Watch It Print: Our professional printer creates their custom item on-site in 5-7 minutes
4. Take It Home: Guests receive their finished, high-quality branded merchandise

The entire process is interactive and generates social media content as attendees watch, photograph, and share their experience.

Each printing station produces 50-75 custom items per hour, with each item taking 1-3 minutes from start to finish.

For larger events, we deploy multiple stations:

• 1 station: 350 items per 6-hour event
• 2 stations: 700 items per 6-hour event
• 3 stations: 1050+ items per 6-hour event

We help you determine the right number of stations based on your expected attendance.

Yes! Our standard live event setup includes 1 color printing for speed and efficiency (1-2 minutes per item).

For more complex designs:

• Full color designs: Printed within under 1 minute with our heat press technology.
• Full color photos: We use special printers and heat transfer technology for photo-quality images

We recommend 1-2 colors for fastest, optimal guest experience and throughput.

We use professional-grade screen printing equipment and plastisol inks - the same quality as retail screen print shops apply on t-shirts. Prints are:

• Vibrant and opaque (even on dark fabrics)
• Durable and long-lasting (60-80+ washes)
• Soft hand feel (not thick or plasticky)
• Colorfast and fade-resistant

We use only premium water-based and plastisol inks that meet industry and Fortune 500 brand standards.

We provide everything - blank products, printing equipment, staff, setup, and breakdown. You don't need to supply anything.

Our standard products:

• Premium t-shirts similar to Bella+Canvas, Next Level without the expensive tag.
• Canvas tote bags (heavyweight, gusseted)
• Trucker hats (Richardson or equivalent custom trucker hats, beanies, dad hats or premium golf hats)

If you prefer to supply your own blanks (specific brand/style), we can accommodate that with adjusted increased pricing of services. We'll provide you with exact specifications needed.

Yes! Our Custom Trucker Hat Bar is one of our most popular services. Guests choose:

• Hat color and style
• Custom patch design (featuring your brand)

Our team hand-applies the custom patch in under 1 minute, creating a personalized hat they'll actually wear. Perfect for trade shows, conferences, and outdoor events.

Learn more about Custom Hat Bar →

AR (Augmented Reality) printing creates interactive t-shirts that come to life when scanned with a smartphone. Your printed design triggers:

• Full-color animations
• Video messages
• Interactive 3D graphics
• Social media shareable content

Perfect for product launches, music festivals, and tech conferences. Guests love sharing these "magical" shirts on social media, amplifying your brand reach.

AR experiences start at $5,000 and require 6 weeks lead time for development.

See AR in action →

Yes! We operate a fleet of mobile billboard trucks and branded step vans for:

• City tours and street marketing
• Festival activations
• Product sampling campaigns
• Multi-city brand tours

Our trucks feature:

• Full vinyl wraps (custom graphics)
• Vending windows for product sampling
• A/C and onboard power
• Licensed, insured drivers
• Optional: Combine with live printing!

Daily rates start at $7,500 for wrapped vehicle + driver + 100-mile route.

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Live printing creates an experience. Pre-printed swag is just a giveaway.

Bottom line: Live printing drives 3X more engagement, generates massive social content, and creates brand ambassadors instead of just handing out swag.

Six reasons Fortune 500 brands choose us:

1. 15+ Years Experience: We've executed 500+ activations for brands like Apple, Nike, Netflix, ESPN, and NFL
2. 100% On-Time Execution: Never missed an event in 15 years. We show up early and execute flawlessly.
3. Turnkey Service: We handle everything - design, logistics, execution, cleanup. You focus on your event.
4. Professional Team: Background-checked, trained brand ambassadors who represent your brand perfectly.
5. Nationwide Coverage: 10 city hubs mean we can serve you anywhere in the U.S.
6. Technology Integration: AR experiences, data capture, social media integration - we're ahead of the curve.

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